Hard FM Manager

Location Reading
Discipline: FM
Job type: Permanent
Contact name: CJC Recruit

Contact email: Recruitment@cjcrecruit.com
Published: over 1 year ago
Startdate: ASAP

​We are currently looking for a Hard FM Manager in Reading.


Job Purpose

  • To manage the delivery of planned and reactive maintenance of all mechanical and electrical systems, plant and designated equipment and of all building elements and fabrics.

  • Manages the maintenance team comprising Hard FM Team Leader, Tradesmen, Maintenance Assistants as well as specialist subcontractors.

  • Assist in ensuring that all Statutory Compliance for M&E and Building Fabric for the site is up to date at all times.



Health and Safety

  • To ensure that the maintenance team comply fully with all Health and Safety legislation.

  • To ensure that Risk Assessments and Safe Systems of Work are in place and available to the maintenance team.

  • To ensure that the Maintenance Team complies with policies in respect of Risk Assessments, Safe Systems of Work and competency.

  • To ensure that appropriate personal protective equipment and clothing is available and serviceable.

  • To ensure that the maintenance team is fully trained in the Company’s procedure for reporting accidents and incidents as appropriate to their grade and responsibilities.

  • To ensure all the training requirements of the Maintenance Team are met and any problems are reported to the Healthcare Head of Hard FM.

  • To ensure that the Maintenance Team participate in Health and Safety and Fire Awareness training as appropriate to their duties.

  • To ensure that the ‘Permit to Work’ and ‘Access Permit’ procedures are applied where appropriate.


Financial Control

  • To control financial commitment within the limits set by the site Contract Manager and Head of Hard FM.

  • To report any cost pressures which may impact on budget.

  • To ensure value for money in the procurement of materials and labour.

  • To ensure documentation and records are up to date for inclusion in monthly forecast & purchase summary.


Service Delivery

  • To deliver the Output Specification in respect of planned and reactive maintenance. 

  • To ensure that planned and reactive maintenance is managed diligently through the helpdesk task management process.

  • Produce report monthly in time for client Liaison Meeting showing all outstanding tasks up to end of previous month showing the latest updated position in detail.

  • To assist in quoting and delivering contract Variations and Life Cycle as required.

  • To be fully participative in the Hard FM Operational Review Meetings on site.

  • To assist in ensuring client monthly reports are completed in a timely and accurate manner covering all reporting obligations as per SLA in relation to Hard FM maintenance.


Other Duties

  • To function as Authorised Person in respect of required Disciplines as defined within the relevant Healthcare Technical Memorandum and consequent to appropriate training and Authorising Engineers written approval.

  • To assist the Head of Hard FM in Hard FM related issues or projects as may be required from time to time.

  • Assist in the upkeep of building fabric, grounds & services through observation and reporting deficiencies which jeopardise safety or detract from good appearance.

  • Assist in ensuring all reports and deliverables are supplied to client on time in accordance with the Services Contract and Project Agreement for this contract.

  • Assist in keeping the site Asset List and AutoCAD drawings up to date at all times following any Variations.




                 5 years technical management experience

                 Minimum H.N.D in a Building Services Subject

                 Knowledge of financial procedures e.g. preparing KPI, WOR reports

                 Good verbal & written communication skills.

                 Ability to interpret complex information in order to interrogate data

                 Good user of Microsoft Office suite, particularly Word & Excel.

                 Excellent organisational skills

                 Good levels of numeracy with an ability to understand and assist with budgets


To discuss this role call Jane on 07306 092288.